By trade
Some of it stops in a till drawer that came up short. Some sits on a shelf as stock nobody has sold since March. Some was work you did and never billed. It leaves differently in a bottle store than in a garage, so pick the one that looks like your business and see what it is worth to close.
Find your business
A bottle store bleeds at the counter. A hardware yard bleeds on the shelf. A cleaning company bleeds on work it did and forgot to charge for. Start with the one that matches how you earn, and if you run two of them, that is normal and it is still one system.
Bottle stores, kiosks, forecourts, supermarkets, hardware, spare parts, wholesale
Know what you hold, what it cost, and what it made you.
See it running a shopCleaning, security, IT, logistics, plant hire, contractors, consultancies
Bill every hour you worked, not every hour someone remembered.
See it running a contractGarages, panel beaters, fitment centres, equipment repair, dealer service bays
Every part on the job card. Every hour on the invoice.
See it running a job cardFood and beverage, fabrication, packaging, furniture, chemicals, assembly
Know what a unit costs you before you agree a price.
See it running a batchField sales, distributor reps, B2B account teams, dealership floors
Quotes off real stock. Follow-ups that happen. Commission nobody argues about.
See it running a pipelinePrivate, mission, boarding and group schools. Priced per campus, per term, against enrolment.
Fees collected on time, and one student record instead of four.
Arrange a school consultationHow it stops
From the first enquiry to the money in your account, every step writes to the same record. Nothing gets re-typed, nothing gets remembered wrong, and nothing goes quiet between one person and the next.
A walk-in, a phone call, a WhatsApp message. It lands on a customer record instead of in somebody's phone.
Quote off live stock and your real costs, so you know the margin before you send the number rather than after.
The quote becomes an order carrying the deposit, the deadline and an owner. Nothing gets promised to two customers.
Stock goes out, the job gets done, the batch gets made. This is the only step that looks different from trade to trade.
The invoice is built from what actually moved, not from what the quote guessed, and fiscalised where ZIMRA requires it.
Receipts, part-payments and balances land on the customer and post into the books in one action.
Who this is built for
If you carry stock, run jobs, bill on account or count more than one till at close, there is a gap between what your business earned and what you banked. It gets wider with every branch you open and every person you hire.
Sellers
A sale drops the stock, books the margin and posts to the ledger in the same second the customer pays. So the shelf, the till and the report finally agree, and short cash stops being something you find out about weeks later.
Service providers
Contracts, rosters and site visits become records that turn themselves into invoices at month end. The work your team did on Tuesday reaches the bill, instead of getting lost between the site and the office.
Workshops
The job runs from estimate to approval to parts issue to invoice on one record, so labour and parts stop disappearing between the bay and the front desk. The bill is built from the work that was done, not from what somebody guessed at the end of it.
Manufacturers
Raw material goes into a run, output and wastage come out of it, and the true cost lands on the finished goods it produced. So you quote from a number instead of a feeling, and you find out about a bad run while it is still running.
Sales teams
Leads, quotes and follow-ups sit on the same rail as stock and invoicing, so a won deal becomes an order without anyone re-typing it. Reps stop promising goods you have already sold, and quiet deals stop being free money for your competitor.
Next step
Tell us your trade, your sites, what you use today and where you think the money is going. You get a demo running your own workflow and a straight view of what closing that gap is worth in a month.
30-day money-back guarantee · no per-user fees · your data exports at any time